Open Position: Selection Program Coordinator


The Pahara Institute is dedicated to identifying, strengthening, and sustaining diverse, exceptional leaders who are reimagining public education. Pahara’s programs are aimed at improving leadership in education at a crucial point in our country’s history when our goal of a more equitable democratic society as well as our changing economy demand dramatically more from our public schools. Today there is a growing community of education reform leaders and entrepreneurs who are spearheading innovative approaches to better serve all students, especially those in low-income communities.


Located in Napa, California, The Pahara Institute is a partially virtual organization with a small and dynamic team of 16. The Institute was launched in 2012, building upon its flagship program, the Pahara-Aspen Fellowship, which was originally created as the Aspen-NewSchools Fellowship in 2006. Today, Pahara’s programs include the Pahara-Aspen Education Fellowship, the NextGen Network, and regional and topical convenings serving our approximately 620-member alumni network.

The Pahara-Aspen Education Fellowship is a two-year cohort-based leadership program modeled after the renowned Henry Crown Fellowship at the Aspen Institute. It is focused on increasing both the strength and diversity of leadership for the educational excellence and equity movement by bringing together senior entrepreneurial leaders in education who have been nominated by recognized leaders within the field, and providing them with an opportunity to step back from their demanding daily work to reflect with peers on their collective and individual work as leaders and change agents.

The NextGen Network is a 12 month leadership development program focused on supporting high potential, emerging senior leaders who bring a diversity of underrepresented perspectives and have the potential to strengthen and shape the future of the educational excellence and equity movement. By identifying individuals who can amplify underrepresented voices, and providing them with high-level leadership development and networking opportunities, this program encourages and supports those who will become senior leaders in the field and helps strengthen the educational equity and excellence movement by engaging more diverse perspectives.


The Selection Program Coordinator reports to the Director of Selection, and provides strategic, tactical, and administrative support critical to advancing a broad range of projects, initiatives, and goals within the Selection team, including:

1. Identifying and selecting excellent cohorts of high-potential leaders

Database Management and Analysis

  • Assuming shared responsibility for managing a powerful Salesforce database of candidate and program participant information, by:
  1. performing timely data entry, updating and verification;
  2. designing reports and dashboards and conducting analysis to inform selection planning and decision making; and
  3. identifying tools and training needs to assist team members in optimizing their Salesforce usage, and troubleshooting problems as they arise.

Candidate and Landscape Research

  • Conducting research to identify leaders and organizations that will further diversify and broaden the Pahara candidate pool, ensuring consistent and accurate candidate background data, as well as understanding of current education trends
  • Supporting the development of partnerships with other organizations that have the potential to be strong nominators for Pahara programs

Nominations and External Communications

  • Drafting and posting materials related to nominations and new cohorts
  • Processing electronic submissions via web-based forms, and email communication
  • Tracking candidate progression through application processes, and troubleshooting communication challenges
  • Assembling summary materials for Selection Team and external Selection Committee

2. Achieving optimal team capacity and rhythm of cohort selection and closure

Project Management and Support

  • Contributing to Selection Team strategy discussions
  • Developing and monitoring Selection work plans using Smartsheet Project Management Platform, and collaborating with Director of Selection to ensure team is meeting defined milestones
  • Contributing to the building and refining of annual processes as the organization grows and adds new programs

Selection Process Support

  • With the Director of Selection, assisting in stewarding the flow of information and decision-making involved in assembling exceptional cohorts, by:
    • assuring that processes and tools are well planned and implemented to facilitate staff access and sharing of candidate information;
    • managing and developing components of the Selection Team’s outreach strategy including conducting analysis, setting goals, and tracking results; and
    • planning and coordinating key Selection staff meetings and materials.

Administrative and Logistical Support

  • Providing general administrative and logistical support to the Selection and broader Pahara team, by:
    • assisting with document management;
    • managing recurring meeting scheduling and agendas, including conference lines and screen sharing technology as needed;
    • taking notes during meetings and calls; and
    • completing special cross-team projects as needed


Pahara is a strong fit for professionals who are resourceful, responsible, tenacious, independent, and self-confident, and who possess strong personal drive and motivation and demonstrate exemplary professional behavior and values.

Compelling candidates will show evidence of the following skills and experiences:

  • a minimum of 5 years of professional work experience;
  • exceptional organizational skills and acute attention to detail;
  • ability to work independently and virtually in a fast-paced environment;
  • proficiency with Salesforce or other CRM platform;
  • strong written and verbal communication skills;
  • strong research skills;
  • experience handling confidential information, and a deep understanding of the issues around candidate confidentiality;
  • an enthusiastic, yet pragmatic, approach to using data and technology to improve team performance;
  • a track record of interacting at all levels within an organization, both internally and externally, on various projects with multiple participants;
  • proficiency in Microsoft Office and Google applications, with ability to type at least 40WPM; and
  • preferably, an Associate’s or Bachelor’s degree.

In addition, ideal candidates will have:

  • at least 2 years of project management experience;
  • experience in a human resources, executive search, or recruiting setting;
  • commitment to the mission of accelerating the achievement of low income students; and
  • familiarity with the challenges facing urban schools and education reform efforts in the U.S.

Finally, the successful candidate will bring the following personal values and characteristics:

  • ability to build and maintain relationships, particularly in times of rapid change;
  • maturity, humility, and a roll-up-your-sleeves attitude;
  • high level of integrity, trust and accountability as well as sound discernment and judgment;
  • commitment to diversity of all types at every level of our work;
  • ability to learn quickly, be flexible and take an optimistic, fun approach to work; and
  • orientation toward excellence and results in all work products and interactions.

Reporting Relationships

The Program Coordinator will work with multiple teams within the organization, and will report to the Director of Selection.


We are a nimble and partially virtual organization by design, so that our professionals can work where they have built their lives. However, given the close collaboration with team members reporting to the Napa, California office, a location within commutable distance to the office is required. A Napa or North/East Bay Area location is strongly preferred. The Selection Program Coordinator will work from the office at least three days per week and will need their own transportation.

To Apply

Pahara is committed to nondiscrimination and to providing equal opportunity.  It is our policy to ensure that all individuals with whom we are in contact are treated equally without regard to age, color, disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, or veteran’s status.The review of applications will begin immediately and will continue until the position is filled. Applications should consist of a letter of interest and a current resume, and should be directed to:

Pahara Institute
via: Pahara Hiring Team
Apply Here